FAQ

Discover answers to your questions about our services, policies, and more with our comprehensive FAQ page. Find everything you need to know conveniently in one place.

What are GCMS Notes?

GCMS notes are the documented records and data created during the processing of an immigration application by Immigration, Refugees, and Citizenship Canada (IRCC) through the GCMS system. They encompass details about an individual's immigration journey, such as application specifics, communication with IRCC, background verifications, and decision-making procedures. These notes are accessible upon request by the individual or their authorized representative to monitor application status, aid in appeal preparations, or support legal actions.

GCMS notes are strictly confidential and are only disclosed to authorized parties with the individual's explicit consent or as mandated by legal obligations.

What are CAIPS Notes?

CAIPS (Computer Assisted Immigration Processing System) notes are digital records of an individual's immigration dossier in Canada. They are managed by Immigration, Refugees, and Citizenship Canada (IRCC) and encompass details concerning an individual's visa, work permit, permanent residency, citizenship, and other associated applications.

Are GCMS notes different from CAIPS notes?

Yes, CAIPS notes and GCMS (Global Case Management System) notes are indeed distinct systems used by Immigration, Refugees, and Citizenship Canada (IRCC) for managing electronic records of an individual’s immigration file.

CAIPS notes were initially utilized by IRCC for this purpose, while GCMS notes represent a more modern and sophisticated system introduced to replace CAIPS in 2010.

GCMS notes offer more detailed and extensive information compared to CAIPS notes. They include biographic and biometric data, immigration history, prior applications, and can encompass details about security clearances, medical assessments, and other pertinent information concerning an individual’s immigration status within Canada.

What do GCMS or CAIPS notes include?

GCMS or CAIPS notes can indeed contain a range of information about an individual, such as their educational background, employment history, criminal record, medical records, and other personal details relevant to their immigration status in Canada. Individuals or their authorized representatives can request access to these notes from IRCC through a formal request process.

Who should request GCMS or CAIPS notes?

CAIPS notes are valuable for individuals monitoring the status of their Canadian immigration applications or seeking insights into visa refusals. They are also beneficial for immigration professionals like lawyers and consultants, aiding in legal counsel and client support regarding immigration matters.